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5 Reasons Why Attorneys Need Automated Redaction
5 Reasons Why Attorneys Need Automated Redaction

A major part of an attorney’s job involves handling and processing legal documents often dealing with highly sensitive information. The meaning of sensitive information entails any personal information that could result in a breach of confidentiality if divulged. Before disclosing your legal documents for their intended purposes, it is of utmost importance that proper redaction procedures are followed to protect the entities involved in the legal proceedings.

Historically, attorneys have reviewed and redacted documents by hand, without the use of technology. Now, in the digital age, paperwork is more often than not accessible by virtual means, which can lead to a bypassing of redaction methods and result in improperly revealed sensitive material. This can impact an attorney's reputation by making him or her seem less trustworthy and professional.


Handling a client's privacy is extremely important for attorneys and their firms for this exact reason. This article highlights the five main reasons why attorneys need automated redaction tools in today's digital age, explaining each one in detail to help you understand the advantages of automatic redaction tools.


1. Redaction is time-consuming


The process of reviewing and redacting documents manually is very time-consuming because the attorney needs to be especially thorough when looking for information that might compromise a client. It requires a great deal of attention, and it is a very laborious task, that is still often plagued by human error due to the nature of the work. It is also true that any error regarding confidential information can deeply hurt a client's reputation and the reputation of the attorney who represents this client. This means there is no room for mistakes when it comes to confidential data for attorneys who value their professional reputation and try to be seen in the most positive, competent light.


One of the most important features of using automated redaction software to help you process legal documents is how much time is saved by not reviewing each document and searching for sensitive information. In the case of standardized documents like forms, attorneys tend to focus on the specific fields containing sensitive information displayed in the form, sometimes overlooking observational fields where confidential issues are detailed. This leads to a reveal of clients' information that should have been kept private.


2. Redacting large volumes of data is laborious


One of the most important features of using automated redaction software to help you process legal documents is how much time is saved by not reviewing each document and searching for sensitive information. Beyond aiding by saving time, an automatic redaction tool will also search other file-related information for sensitive data, such as virtual metadata, and delete it accordingly. Using technology, it is possible to search many documents and large volumes of data in a short period, selecting sensitive information and handling it appropriately.


Using a digital solution to aid in redacting tasks will ensure you can focus on more pressing matters regarding your cases while being certain there are no errors in the removal of sensitive information from your work documents.


3. Human error can have grave consequences


In the case of standardized documents like forms, attorneys tend to focus on the specific fields containing sensitive information displayed in the form, sometimes overlooking observational fields where confidential issues are detailed. Attorneys should use a redaction method that fully deletes the sensitive information, rather than just obscuring it, because virtual documents can be copied and pasted into word processing programs capable of revealing what was obscured.


This sort of method can lead to a reveal of clients' information that should have been kept private, which can negatively impact an attorney's reputation. Using automatic redacting software eliminates human error, making sure all the information that has been marked as confidential will not be present in any disclosed documents.


4. Software deletes information instead of hiding it


Another main reason to choose an automated redaction software is that it ensures full security even when the documents are disclosed for any purpose, because the sensitive information has been removed from the disclosed files, ensuring full compliance with attorney redaction mandates.


Furthermore, manually processed documents are always subject to human error, which is eliminated with the use of automated redaction software. Technology can help with the treatment, selection, and redaction of sensitive information to help attorneys focus on the most important part of their cases.


5. The digital age requires digital solutions


There is no doubt that technology is now a permanent fixture in our society, including in legal operations. Attorneys need to embrace the paradigm shift from manual to virtual, that has already been happening in other areas, sooner rather than later and purchase top-of-the-line, trustworthy automated redaction software to continue to be competitive in today's world and safeguard their image. It is the best way to assure quality standards in their work are always achieved and maintained while ensuring client confidentiality.

Automated redaction software that has the power to automatize the review of documents is now readily available which can remove several hurdles caused by manual redaction strategies.


Previously attorneys were preoccupied with selecting confidential information, obscuring said information, and reviewing the full documents to make sure anything sensitive had been removed, a process that could take several hours, it is now possible to have a program do all of it for you. For you, as an attorney, this signifies a drastic reduction in review time and an opportunity to focus your labor efforts on other areas of your profession that need manual input and cannot be automated.


To summarize, our automatic redaction program can help you save time and effort, while still performing your redaction tasks with great confidence and complying with legislative mandates. All you need to do is select the information you would like to see redacted, and the software will search for all instances of the assigned string of data and remove them automatically.


For you, as an attorney, this means more convenience and ease of use, as well as more time to spend on more important tasks related to your cases. Try our automatic redaction software and create your account today to start optimizing your redaction work and reach your fullest potential as an attorney, while saving your time and effort.

iDox.ai is the best redaction software for attorneys because it has an intuitive interface, which makes it easy to use. It also has a smart redaction engine, which detects sensitive information and removes it from the document. Sign up right way and see for yourself why iDox.ai is the preferred choice of automated redaction software of attorneys all over the globe.


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